Who To Contact
By contacting the staff identified on this list for the specific subject you will get the best and quickest answer to your question. The person identified will act as liaison through the office if they are not able to answer your question.
When your question is about: |
You should contact: |
By phone at: |
Via email at: |
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Controller's Office Policy & Procedure, including: |
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Purchasing and procurement methods |
Anne |
(585) 385-8049 |
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Banner Finance access |
Beverly |
(585) 385-8054 |
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Grants |
Susan |
(585) 385-8059 |
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Student Accounts |
Kara |
(585) 385-8296 |
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Cash Management |
Linda |
(585) 385-5242 |
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Payroll |
Mary |
(585) 385-8057 |
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Accounts Payable |
Mary |
(585) 385-8057 |
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Budgets (including transfers) |
Linda |
(585) 385-5242 |
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Endowment/Scholarship Funds |
Diane |
(585) 385-8053 |
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Using Banner Finance, including: |
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Banner Finance training |
Beverly |
(585) 385-8054 |
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General Questions |
Beverly |
(585) 385-8054 |
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Access to Banner forms (screens) |
Beverly |
(585) 385-8054 |
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Fund/Org not displaying as expected |
Beverly |
(585) 385-8054 |
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Budgets/FOAP Maintenance, including: |
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Grant-based expenditure budgets (revenue, salary, fringe, and other expenses) |
Susan |
(585) 385-8059 |
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Transfers between budgets |
Diane |
(585) 385-8053 |
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Budget creation |
Linda |
(585) 385-5242 |
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FOAP creation/modification |
Diane |
(585) 385-8053 |
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Payroll/Benefits, including: |
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Taxable Benefits |
Mary |
(585) 385-8057 |
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Tuition remission expenses to departments |
Mary |
(585) 385-8057 |
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Relocation Reimbursements |
Mary |
(585) 385-8057 |
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Non-grant salary/benefits budgets |
Mary |
(585) 385-8057 |
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Distribution of approved funds for Faculty Development Grants |
Mary |
(585) 385-8057 |
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Confirmation/modification of federal/state withholding |
Mary |
(585) 385-8057 |
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Wages paid |
Mary |
(585) 385-8057 |
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Payroll deductions |
Mary |
(585) 385-8057 |
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W-2's (calendar year end wage statements) |
Mary |
(585) 385-8057 |
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Employee Self-Service (on Fish 'R' Net) |
Mary |
(585) 385-8057 |
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Payroll/Processing, including: |
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Investigation of direct deposit issues |
Erin |
(585) 385-8056 |
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Payroll check issues |
Erin |
(585) 385-8056 |
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Requests for copies of W-2's or pay stubs |
Erin |
(585) 385-8056 |
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Process Student payroll |
Erin |
(585) 385-8056 |
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Process faculty Overload/Department Chair Stipends |
Mary |
(585) 385-8057 |
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Process Part time faculty payroll |
Mary |
(585) 385-8057 |
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Timesheet Processing, including: |
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Enters faculty, staff, and student timesheets |
Erin |
(585) 385-8056 |
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Responds to all inquiries regarding timesheets |
Erin |
(585) 385-8056 |
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Invoices and payments, including: |
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An invoice to be paid (direct pay) |
Carol |
(585) 385-8055 |
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An invoice to be paid (purchase order) |
Beverly |
(585) 385-8054 |
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A previously paid invoice |
Carol |
(585) 385-8055 |
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Employee advances/reimbursements (for purchases or travel, including mileage reimbursement rates) |
Carol |
(585) 385-8055 |
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Tax exempt forms |
Carol |
(585) 385-8055 |
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Correction to FOAP |
Carol |
(585) 385-8055 |
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Budgets & proper FOAP |
Carol |
(585) 385-8055 |
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Direct deposit for vendor and other payments |
Carol |
(585) 385-8055 |
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Purchase Orders, including: |
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Requisitions for a purchase order |
Anne |
(585) 385-8049 |
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Changes to existing purchase orders |
Anne |
(585) 385-8049 |
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Requisitions for a purchase order for an online purchase |
Anne |
(585) 385-8049 |
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Requisitions for purchases to be charged to a grant |
Susan |
(585) 385-8059 |
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Coordinates purchases for projects in conjunction with Facilities |
Anne |
(585) 385-8049 |
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New Vendor creation, including: |
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Establish a new vendor account |
Susan |
(585) 385-8059 |
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Complete credit application for vendor account |
Susan |
(585) 385-8059 |
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Store/Purchasing Card Accounts, including: |
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Issue VP-approved SJFC request for purchasing card |
Susan |
(585) 385-8059 |
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Issue Wegmans' purchasing card |
Susan |
(585) 385-8059 |
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Purchasing Card Statements and Log Sheets |
Susan |
(585) 385-8059 |
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Discount membership at BJ's |
Anne |
(585) 385-8049 |
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Establish user accounts for Office Max |
Anne |
(585) 385-8049 |
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Grant-based issues, including: |
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Request for access to online databases |
Susan |
(585) 385-8059 |
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Completion of financial reports |
Susan |
(585) 385-8059 |
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Miscellaneous, including: |
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RARES (movie tickets, car wash coupons, etc.) |
Bursar Staff |
(585) 385-8061 |
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Commercial/property insurance-based questions |
Mary |
(585) 385-8057 |
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Approval of petty cash requisition |
Carol/Erin |
(585) 385-8055 |
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Distribution of petty cash |
Michael |
(585) 385-8060 |
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Assist in creation of billing structure for new programs |
Kara |
(585) 385-8296 |
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Vending machine refunds |
Carol |
(585) 385-8055 |
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Survey completions |
Diane |
(585) 385-8053 |
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Student Accounts, including: |
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Payments on student accounts |
Bursar Staff |
(585) 385-8061 |
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Payment plans |
Bursar Staff |
(585) 385-8061 |
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Late fee appeals |
Bursar Staff |
(585) 385-8061 |
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Student refund questions |
Kara |
(585) 385-8296 |
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Collection of past due student accounts and assists with the administration of the Perkins loan program |
Alison |
(585) 385-7320 |
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Outside scholarships |
Michael |
(585) 385-8060 |
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Third party contracts |
Michael |
(585) 385-8060 |
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Paper loan checks from lenders |
Kara |
(585) 385-8296 |
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Withdrawal questions-specific questions |
Kara |
(585) 385-8296 |
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Loan return questions-sending money back to lender |
Kara |
(585) 385-8296 |
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Withdrawal calculations and return of funds |
Kara |
(585) 385-8296 |
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1098-T |
Kara |
(585) 385-8296 |
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Study Abroad billing |
Kara |
(585) 385-8296 |
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Online payments |
Bursar Staff |
(585) 385-8061 |
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Special refund committee (student accounts) |
Kara |
(585) 385-8296 |
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General tuition billing questions, tuition rates, due dates, etc. |
Bursar Staff |
(585) 385-8061 |
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Cashiering Functions, including: |
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Non-student deposit |
Michael |
(585) 385-8060 |
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Follow up on NSF (bounced) checks |
Michael |
(585) 385-8060 |
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Maintenance of ATMs |
Michael |
(585) 385-8060 |
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External communications, including: |
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Bursar's Office website |
Bursar Staff |
(585) 385-8061 |
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| Controller's Office website | Beverly |
(585) 385-8054 |
bsenecker@sjfc.edu |