Library Materials Purchase Request

The Technical Services department exists to deliver services and information in the most effective and efficient way possible. It is made up of the cataloging and acquisitions functions of Lavery Library.

Lavery Librarians take the responsibility for collection development seriously and rely on faculty input in the process to select materials for the library in various subject areas. Materials are selected to support the curriculum and enhance the library collection for all users. We appreciate the time, effort, and specialized knowledge that you apply to this task. Librarians make use of selection tools such as Resources for College Libraries, which "provides recommended titles in all disciplines for undergraduate libraries ... deemed essential for teaching a given subject at the undergraduate level." Our selections support students' learning!

How It Works

Library Representative

Each department has a library representative, who is either the chair of the department or another designated faculty member. All requests for materials typically go through that person to provide balance in ordering. Please run requests by your library representative before sending them to the library. At any time, let us know if there are any changes to your department's representative.

Budget

For each department, budgets have been set up for the purchase of books and audiovisual materials. The departmental allocation is meant to ensure a balanced library collection. The departmental budget is not intended to cover major deficiencies, periodicals or standing orders.

How Do I Order My Library Materials?

  • Be sure to copy your library representative on your request if you are using Choice Reviews Online, publisher's catalogs and flyers. Choice Reviews Online is a web-based source of reviews to assist in your library materials selection. In addition, we also have subscribed to a web-based version of Books in Print that functions as a selection tool. Please see your liaison for more information.
  • Please plan ahead. Allow at least two weeks for most items to be purchased and cataloged. If you need items immediately for class or to be placed on reserve, let us know that the request is RUSH and RESERVE (if applicable). Also note the date the item is needed. Ordering through our normal suppliers, in-stock items may be received and processed as quickly as one to two weeks, but back-orders may take several weeks to arrive.
  • Please be assured that requests are acted upon the same day on which they are received. If you send requests to libraryorders@sjfc.edu, the request goes straight to our ordering assistant as well as to my email, so someone always has you covered.
    Requests for book and non-print items may be forwarded to us via campus mail, email, phone, or in-person. Please remember to notify your library representative before contacting the library.
  • When the materials you have requested are fully processed you can be notified directly via our new Library system. They will also be listed in the "New Materials" list that appears on the upper right-hand side of the library catalog screen. For orders that contain a large number of items, please let us know whether you'd like to be notified about each item through the system, or all at once.
  • The library will not usually purchase textbooks to place on reserve or add to the collection. These books are usually costly, have a short lifetime and tend to be high theft items.
    Requests for new periodical subscriptions should be routed to Marianne Simmons, Periodicals Librarian, via your library representative. You or your library representative should fill out a Periodical Request Form available on the library home page under "Faculty Resources." Marianne is also the contact for new database suggestions.
    Please note the ordering deadline for this fiscal year to facilitate full expenditure of library funds.
  • Departmental funds should be spent before mid-Spring semester. Watch for the exact date to come. After that time it will revert to general library funds.

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